Mary Rees: Good afternoon, We'll, wait just a minute while the
rest, while people come and join the, our, February
8, Moorpark College Campus Update. Good
afternoon.
Good afternoon to everyone. We're so glad you
could join us today for our February 8 Campus,
Moorpark College Campus Update. We have a lot of
items to go over today. So it's going to be, I
think, a really informative update. Just want to
remind everyone that the update is recorded and it
will be after the transcriptions are done, it will
be posted on the president's website. So it will
be available for everyone at that location. Also that
the updates are closed captioned. If you are
interested in having a closed captioned, if you go to
the bottom of your screen, you can click where it
says CC for closed captioned. We do have a Q&A,
if you have questions as we go through the webinar
today. Please type in your questions and we will
do our best to try to address those. Good
afternoon, Julius. I should, or sorry. I should
mention. Sorry, go back one more minute Matt. Sorry,
just to mention today on the agenda we're going to
be talking about, first of all, updates, and then
we're going to have some information about Early
Alert with Starfish and then some information
presented to us about a presentation coming on the
campus about AB 705. Thank you. So sorry,
Julius. Good afternoon.
Julius Sokenu: Hi, Mary. Hi, everyone,
welcome and thank you for joining us this
afternoon. It's a pleasure to be here with you. I
hope you had a restful weekend. And again,
we are very grateful to everyone who is doing
their very best to help our students be successful
under these challenging circumstances, but more
importantly we are all, equally as important, we
are grateful to the faculty and the staff for your
continued commitment to our students' success. Some
of you may have heard that last week, I think it
was Thursday, Thursday or Friday, Thursday,
at Ventura College, the Black History Month event
there was was Zoom bombed by some folks who then
displayed some Nazi paraphernalia, as well as
racially offensive imagery and language. I just
wanted to share with you that we do our very best
here at the college to safeguard those Zoom
circumstances, particularly when we have
situations like that at Ventura where the intent was
to really engage and allow people to to discuss
and engage in conversation around a very important
topic. Unfortunately, those individuals were able
to, you know, disrupt the event with their hate. We know that
hate is not a value that we support and one
that we endorse at this college and in this
district. And so we we ask you to please continue
as you do these programs, work with our folks, work
with the instructional technologist, with Michael
and with Matt, dean, so that we can safeguard those
environments for you. We will predominately offer
these events as webinars and less so
as Zoom meetings, so as to avoid these
kinds of situations. But just wanted to let you
know that we are on top of it here at the college
and we are making sure that those environments are
safe for all involved. Again, it's important for
us as we continue to plan for fall 20-21
that the college community is an active part
of that. And so we are going to allocate some time
during these campus updates for very specific fall
20-21 question and answer. We ask
that if you are, if you have specific questions
and you want us to address them during the campus
update, please send an email with those questions.
Send them to Linda, Linda Resendiz and please
copy Mary. And so that way we will have those
questions available and we can then address those
questions for you prior to, during the campus
update. If you can send those questions to us by
the Friday before that Friday morning before, we
will do our very best to respond to the questions
or concerns on that Monday's campus update. The next
campus update is February the 22nd. Monday,
February 22. Same time and same place. And please
so we hope that we can sort of continue the
conversation around what we're doing for the fall
and that people can use this venue as one of the
numerous venues to articulate their need, their
concern, and provide us some valuable feedback so
that we can do what's best for everyone involved.
The Spectrum Club, which supports our LGBTQI
community, they sent out an email last week to
faculty and staff inviting you to their M.C. Out slash
Ally Network meeting. This is the first meeting
of the semester. That meeting will take place on
February the 23rd, February the 23rd
from 3:30 to 4:30 pm. A Google
Form was accompanied that
announcement or for that, for that meeting. If you
would please fill out that Google Form and
submit it. Sally Ponce O'Rourke and Ashley Vaughn
are available to answer any questions that you
might have regarding this particular event. Okay.
Next slide please?
As you know, this is, February is Black History
Month, and we continue with the dynamic of, you know, Black
History Month events on campus. Michael has
put in the chat a link to our extensive Black
History Month events. Thank you and kudos to the
Black History Month Planning Committee. Some
thoughtful, engaging, entertaining community
building activities have been planned for this
month. And thank you for those of you who attended
the kickoff ceremony on last Monday and
viewed the video celebrating Black History Month
and online, as well as through that event. On
Wednesday, February the 10th at 12:00 p.m.,
Professor Lauren Swonden from our Film Department
will be presenting and facilitating a talk on
Remember the Titans, the movie, and you can see
the...Please watch the movie beforehand so
that you can participate in that
engagement. And then you will certainly have
an opportunity to share with others your insights
from the movie. Again, the whole Black History
Month set of events are available to you. You can
go to the Black History Month website and you will see that
that list of programming. And Michael's also put that
in chat to enable you to access those those events.
Okay, so I'm going to pass the torch next to Allison.
I believe Allison will be sharing with us the Covid
data for this past week.
Allison Case Barton: Well, good afternoon.
Happy Monday to everybody. I'm happy to report
that our trends on our campus are going about the
same as our county, and state, and actually nation
where we're sort of on a like a downward trend
with our new cases. And everybody is
recovering nicely from their Covid if they've
had Covid. Just gives you a little snapshot here of
what, what we've experienced over the last week.
This is not to say that it's been easy. Our staff
has been working very hard to do all the contact
tracing. We will be having athletes on campus
starting this week. And that's going to add to
some of these numbers probably and definitely add
to our contact tracing. And to help them out, it
would be really nice for you to remind any
students coming on campus that they do their at
home screening on the app before they come to
campus, that they really carefully read the
questions and carefully answer them mindfully and
accurately, and that if they end up having a Covid
test, that they upload that on to the app as well.
So those pieces really help a lot with, you know,
the efficiency of our, of our app and our system,
and it really helps with the contact tracing as
well. So those are my little suggestions for today.
And of course, if you have any questions, let us
know at the Student Health Center. The other piece
of it is you could go to the Student Health Center
website and click on "Covid Information" that will
take you to our Covid update website, where this
information is updated each week, but then also
information about vaccines and other kinds of
Covid information is right there for you. Thanks
so much.
Mary: Allison, a question, if we may? Do we still
have to use QR codes when people come on campus?
Allison: Yes, please. Yes, absolutely. So you'll have to
check in at one of the tables, and then when you
go to wherever you're going on campus, there's a
QR code. And if you notice that there are not QR
codes where you are going on campus, please let me
know that so that we can replace it. Sometimes the
wind blows them down or whatever. So that's
a very important part of this, because if we don't
know where you went on campus, it's really
difficult to do the the tracing. Yeah. Thank you
for that question. Any other questions?
Mary: Also, one,
if we see on campus, if it talks about checking in,
is that different than screening?
Allison: Yes. Thank you
for asking that question to me. I think all almost
all of the, I think all of the signs have been
changed, though. So screening is testing, right?
So we took the word screening off of our check in
signage. So checking in is what you do when you're
coming on campus to teach or when your students
are coming on campus for class. And screening and
testing are what the county does, you know, for
the Covid testing. So that was a little confusing,
and it's been rectified in the signage and
hopefully it's clarified for everybody. That's a
good question. Any other questions?
All right, well, thank you very much for asking
those good questions and have a good rest of your
week.
Julius: Thanks, Alison. So I forgot to mention that
there's an additional Black History Month program
tomorrow from 3:00 to 4:30 pm. It is
called Hashtag Trust Black Women, and it's an
inter-generational conversation amongst Black about
Black women and Black women's activism. Professor
Tammy Coleman has inserted the link on our Q&A.
Thank you so much for calling that out Tammy. I
appreciate it. So we do have that program
scheduled tomorrow between 3:00 to 4:30
pm. And I hope you can join that event. Are there
any particular questions for me before I turn it
over?
Okay. If there are none...
we'll pass it over to Jennifer.
Jennifer Clark: It's my turn.
Thank you. Thank you, Julius. And hello, everybody.
Very, very pleased to be with you all on this
beautiful February afternoon. I just have a few
updates for you. The one I'm going to focus on and
start with is just to inform our community that
we've unfortunately had a recent uptick in
fraudulent applications and course
registration. This is a system wide problem.
Colleges, community colleges are probably across the
nation, I imagine certainly in California have
seen over the last few months, you know, a large number of
fraudulent students, right, registering for classes. But
most importantly, what these fraudsters are after,
of course, is money. So they're, they're falsifying
they're not real students. They're applying
for college. And again, many, many registered at
our college, at Ventura, at Oxnard. And they're after,
Pell money or California Promise money or any
sources like that, of course. So I want to take
this opportunity to really help people understand,
particularly faculty understand the timing and the
relationship between the census day and when
financial aid disperses. So normally speaking, of
course, with regularly scheduled courses that are
like 16 weeks, census day of course, happens
the third week of class. So we have a little bit
more time to assess whether or not a student is, if
there's any activity and whether we need to drop a
student. If it's a shorter,if it's a
shorter term course, a late start course,
accelerated, a summer course, whatever you want to
call it, the financial aid disbursement
happens very, very quickly. It happens after only
one or two days of class, like the first day,
second day. So if you've got a class that only
meets like once a week, financial aid is
disbursement is going to happen like right after
that first meeting. So if you don't see any
activity with those students, please, please,
please drop those students. In a few cases that
didn't happen and we had some we have some
fraudulent applications, some fraudulent
disbursements go through. And so, you know, that's
that's kind of a problem. We're giving away money,
college money, right, right to these people. On
the other hand, if it really is a student and
the student perhaps isn't, doesn't intend to take
the class and they're just sort of waiting to be
dropped, they will receive a financial aid
disbursement after census day for a class that
they don't intend to take, which means that
they're very likely going to be given more money
than they should have. And then there's this very,
very lengthy process by which the student has to
make payments back to the college in order to, you know, pay
back the money that they shouldn't have had
disbursed to them in the first place. So they have
to call and set up a payment plan. And you can
imagine and it's really a pain for our
students. It's a very, very large hurdle for them.
And if, God forbid, something, they missed
something and they thought something was taken
care of and it wasn't. You know, a fifty dollar charge after
a couple of years can become two hundred dollars
because there's this huge, you know, 40 percent
interest that gets charged for unpaid fees, and
not to mention IRS can get involved, garnish their
wages. I mean, it can present a very, very massive
problem for our students. So please, please,
please, we implore you it is a best practice to
drop those students before or sorry, right, right,
after no longer than census day. So right
after that day, drop those students with no
activity. I wanted to go to move to the CARES and
HERF money. Just as a reminder, we are getting a
CARES supplemental, quite a large amount for Moorpark.
It's almost eight million dollars in
additional relief money or Covid relief money.
It's basically a CARE supplement. We have one year
to spend it, at this point. So we'll be we're
putting we are furiously putting plans together to
invest in our college, invest in our students for
the long term, right, with the short term money.
So I wanted to also let people know that with the
first CARES money we had of some 2.5
7 1 million of course in student aid. We
are rapidly spending that down, we're almost done.
We've got about three hundred and eighty thousand
dollars left. We've been able to we've been able
to directly disburse to nearly twenty eight hundred
students. And these are grants that these students
have received that have really helped them, that
they do not have to pay back. So it's especially
helpful for our students. So but we do expect
certainly by April and that's our time frame where
we have to have that last three hundred and eighty
thousand spent. That will be easily spent spring
semester, no problem. And then there'll be a CARE
supplement, as I mentioned a few minutes ago or a
couple of minutes ago, that will additionally will
help our students further for the next year
because some of that money is for student direct
aid. I wanted to just remind everybody we have hot
spots that can be loaned to students if needed.
Linda Resendiz is the contact. Please have the
student contact her directly and then she will
shepherd them or she will begin the process for them to
get their hot spot if needed. Laptop as well. We
are continuing to loan out laptops and, and
Allison already reminded everybody about when you
come on campus, filling out the questions
diligently, really reading those questions
carefully before you come on to campus, and then
when you come on to campus, when you go into a
room, a building, please scan that QR code so that
if there is contact tracing that's needed, that
impacts you our student health center folks have
a much, much easier time doing it. Thank you very
much. That concludes my update.
Mary: Thank you, Jennifer. A lot of opportunities to
help out our students in that so thank you. This is
as Julius was saying, this is really off to a
wonderful spring semester here. I love the
football. And we're talking about this as a year
of lemons and people making lemonade. So I feel
like that's what you all have done. It's, we
have more students who are taking less units, but
we have more students than last year, last
semester. And we really appreciate the opportunity
that we have to really be making a difference for
these students. We know that, that their
interaction with all of our faculty, and staff, and
administrators really is is helping all of our
students move forward towards their educational
goals. So this semester, we have want to make sure
that we're providing all the support we can for
our students. And we're going to be talking today
about some Starfish applications that we have with
Early Alert. And for those of you who are thinking
"Early Alert, been there, done that." I want to
we're going to be talking about a whole new Early
Alert. The system is really about wraparound
services. It's about bringing others into the team
to help the faculty support the students. So I
think you'll be very interested in what Claudia,
and Monica have to say, and Khushnur on that. Just
a reminder too as we go through the semester, we
have a lot of resources for the faculty and for
the students. Tutoring center is open and we have
tutoring available in such a variety of courses
and time frames. So please encourage your students
to take advantage of all of the opportunities so
that we can help all of our students moving
forward this semester. As we move for the semester,
we're going to be wanting to talk about ways that
we as a campus and just know that the campus is
very committed to helping the county with whatever
vaccines we have offered to be a vaccination site.
We don't know if we will be or not, but we are
committed to helping the county...
move forward with whatever is going to be helpful
to increase the safety of our whole community. For
fall, as Julius said, each of the updates, we're
going to have a time with any questions and
answers or any new information so that we can all
know that we're all part of the planning that's
going to be going on to try to provide as safe and
efficient and with excellence as Moorpark does
at moving out of helping all of our students with
their education. We're going to have a lot of
more options for students, and for the faculty, and
staff looking at ways on how we do bring things
back in the fall. You've been hearing
conversations about high flex, how to do cameras within
the classrooms to increase options there so you
can have both some online and some on ground for
your students. We're going to be looking at
alternate sites. I think you probably know we're
currently using our parking structure very
creatively with dancing on one floor and Music on
another floor. We're going to be looking at
perhaps bringing in air frame tents so that we can
have classes outdoors in a tents area. We'll be
looking at whether we can use our the field house.
We're going to be looking at different areas on
campus that we can either put an outdoor structure
or do something differently so that we can provide
safe structures and safe opportunities for
providing on ground opportunities for our students,
faculty, and staff. We're also looking at zero
textbook costs. This is the time to make sure that
if you have that option, want to make sure that we
mark it on the classes for summer and fall.
This is a real access
piece for our students, so if we can provide them
with free textbooks, it really helps our students
out. One of our other options here on campus that
we're going to be looking into is we're going to
have a PRT visit. And many of you will remember
this from a couple of years ago. It's a peer
review team. The state gives us an opportunity to
identify an issue or something that we want
support on, on the campus, and then they put
together a team from all over community colleges
all over the state to come and work with us on
campus, through positive questioning, gives us an
opportunity to meet and to talk together on how to
address these two concerns. And then we get money
from the state to look and work on trying to deal
with these two areas. The two areas that Moorpark's
identified that we would like help from, from
our peers on, is one is how do we take all of our
work that's going on with our diversity, equity,
inclusion, and make sure that these changes and
these what we're working on is going to be
sustainable. So how do we look at our developing
an anti-racial culture and a culturally competent
culture on campus and make sure that all of this
is sustainable? So help us deal with some of these
very difficult and complex issues. The second area
that we want to focus on is making sure that we
develop a distance ed plan with an equity lens. So
we want to look at both of these two areas and
reflect as a campus, as well as get outside
experts to give us, help us with this reflection.
So many of you, depending on what committees
you're on and what areas you have be engaged in on
campus, probably will get a request to join this
PRT visit. They're going to be coming February
26. They'll be joining us virtually on
Zoom the whole day. So if you get an invitation,
I really hope that you'll be part of that, those
conversations so you can help us deal with both of
these kind of concerns.
So, Amanuel, do you have some updates for us as
well?
Amanuel Gebru: Yes, Mary, thank you so much. Good afternoon,
everyone. Great to be here with you all this week.
Happy Monday. Just a few updates from our Outreach
team who continues to support our community with
our outreach efforts virtually, they're offering
weekly workshops every Wednesday from 2:30
to 5:00 p.m., via Zoom to help returning and
prospective students apply to Moorpark College. And
also they'll have some fun virtual events
coming up this month for prospective students and
the community as well. In addition to that, they
will be also doing parent night, which will be on
February 17 from 5:30 to 6:30 and
another parent night on the 25th from 5:30
to 6:30 that will be in Spanish for our
Spanish speaking communities. And so Alejandra and
her team will be doing that work outreach efforts.
And then also in March, they will be holding a
student open house on March 4 from 5:30
to 6:30. So a lot of activity happening in
terms of ways we can work with our community, high
schools, and also adult populations to engage them
in our outreach efforts and help with enrollment
for the summer and fall semester.
And then the next slide, just want to remind you
about, you know, our college continuing to support our ACCESS
students. So this is from our ACCESS team and Silva.
Just a lot of workshops. Accommodations can be
different from what they were before, since Covid
has brought up a lot of new limitations for
students. So if you have students who mention any
medical or mental health care concerns, please
refer them to the ACCESS Office, but also to the
health center. If students who identify having
learning disability or ADHD, please have them
contact the ACCESS Office or when in doubt, always
just contact Silva, who's willing to assist you in
some of the next steps. In addition, ACCESS has
student success workshops for all students
throughout the spring semester. The topics and
Zoom links will be in the ACCESS website. The
flyer will be included in the chat, so please get
a chance to refer students to the ACCESS Office
and provide them these wonderful resources as they
transition into their spring semester. Also want
to take the time to thank Kristen, who provides
leadership for our Student Activities Office, for
kicking off our MC LEADS workshop last week there
were over 70 students who were in attendance
virtually. We were hoping to do this in person to
provide leadership opportunities for all of our
students. So this is still happening virtually.
And I want to thank Kristen for her leadership in
executing this, but also want to thank all the
faculty and staff who continue to do workshops in
providing leadership workshops for our students
across campus. Thank you, Mary, and I'll pass it
back to you. And I know we have some presenters.
Mary: We certainly do Amanuel before we get into those
two presentations, there were two additional
questions that probably we'll deal with first. One
is was mentioned about the student athletes
be coming back on campus. They'll be coming back on
campus just for conditioning. We are still
following Ventura County Public Health guidelines.
And so the student athletes would be coming for
conditioning at this stage. So we are just a case
to answer that concern. The...
The other concern was about the vaccination, Julius,
I don't know if you want to address that, but the
question was about
the requirements or I think the first question is
probably about availability of vaccines and then
requirements for faculty and staff and then
students. And I understand those are very
different questions.
Julius: Sure. So in terms of
requirements for faculty and staff, the district's
position and I think it's very well informed, is
that we will require that faculty and staff who
are on campus for work and supporting our students
get vaccinated and that vaccinations will be a
prerequisite for being on campus to work. As far
as students are concerned at this point, we're
not, we don't have assurance that we can mandate
that students get vaccinated before they can come
on campus. But what we do know is that we can
begin to develop campaigns towards students so
that when vaccines become available, that then
students can get vaccinated and it will help to
mitigate the risk of transmission on campus. In
terms of availability of vaccines, as you know, we
are in the education sector and in the education
sector we are part of phase one, tier one, phase
one B, the county is still in tier one, phase one,
phase one A at the moment. So they're barely moving
into the latter half of that phase. The goal is
that the county will speed up its vaccination of
folks in the previous category and that we can
then get to vaccination for folks in education,
hopefully in the next month or so. But that is all
really kind of speculation right now, because, as
you all know, the logistics of vaccine
distribution has been rather slow. And so our
county, like all of the counties, are struggling
with meeting the need. Having said that, Ventura
County has gotten 90 percent of the vaccines
they've received into people and into people of the
particular category that they are servicing at
that particular point in time. They immunize them in
that particular point in time. So the county is doing
reasonably well in comparison, but again, we hope
that the speed can be accelerated, so that by the
time we start school in August, our staff and
our faculty, and administrators will be vaccinated and
that folks who are students of ours will have
begun vaccination hopefully by the end of the
fall semester, we will have a campus of students
who are fully vaccinated or at least very close to
that.
Mary: Thank you for that clarification, Julius. Claudia
has some really exciting information for us.
Claudia, good afternoon.
Claudia Sitlington: Hi, Mary, thank you. I
just want to thank everyone for having me today,
and I'm here to provide some updates and really
some preliminary information on early alerts in
Starfish. Could you go to the next slide, please?
Thank you. So Starfish is the product that we
utilize a lot of us on the Student Support side
are utilizing this product in order to make the
appointments for students. As you know, students
can go online, they can go into their portal and
they can click the little Starfish icon and they
can schedule appointments with their counselors,
with their coaches. So it's extremely easy way, an
accessible way for students to be able to make
their appointments, but not only is it that it's
also a tool that can be utilized for Early Alert.
And so I'm here today to just really give and what
I'm calling it is a bird's eye view of what this
is going to look like as we move forward. And just
to give everybody idea of a little bit of a
timeline. So when I started on the campus, which
was July of 2019, and we were having
phone calls every week regarding Starfish and
Early Alert and what we can utilize this product
for and how it's going to help our students. So,
of course, as we know, as we're trying to move our
agenda forward with equity and being able to
provide our DI populations with additional support
and not only additional support, but targeted
support, which is extremely important, that's
where this is going to come into play and of
course, help us with our agenda for retention as
well. So really what we are doing is I would get
flags that come in and I'm going to be able to
give a visual on a little bit here. But as flags
come in and those flags need to be distributed and
need to be able to identify what is it that the
student needs, and is that something that can just
be taking care of via phone call or does that need
to entail layers of support? And that's what we're
all here for. So really, that's kind of what, you know, Mary
was saying with the whole idea of the wraparound
services. So next slide, please? So with that
being in mind, just to give you all a little
bit of kind of like I said, that bird's eye view
of what Early Alert is and how we can utilize
Starfish, it can allow an instructor to notify a
student if there is a concern about performance or
it's important for us to keep in mind it doesn't
just have to be a problem. It can also be if
they're successful. So you are able to send a
kudo's, you know, "Hey, you're doing well." And as we
know, those kind of motivational efforts go a
really long way, because then that tells the
students, "You know what I'm doing well and I want to
strive to do even better." And it's also an early
warning tracking tool and that is able to collect
information and, of course, share it with the
individuals that are built in as point individuals. So
each area selects point people, maybe it's one or two
individuals, maybe it's more than that, depending
on the area, to be able to assist with helping out
the student. If a student begins to struggle in
the course and you're noticing, you know, they're
not coming to class, they're not turning in
assignments, that's when that flag can be raised.
And that's what we call the early warning. And
that's going to give them that first notification
that they are not on track as far as what you're
expecting of them based on the syllabi and based
on the overall expectations of the class. Also,
it's going to assist with the help they need
outside of the classroom. As we know, working with
the students there's that time with them during
class, but then what happens after class? And so
being able to utilize Starfish in a way that is
going to be able to keep that communication
consistent and that's going to assist referrals,
as you see here. So whether those referrals are
for tutoring, counseling, coaching, financial aid,
so on and so forth, it will depend on what that
student is actually going to need. And I briefly
mentioned this earlier, but Starfish also does
allow the instructor to raise the kudos. And
again, I want to mention that because if you have
a student that's doing exceptionally well or maybe
if a student wasn't doing so great and then they
got back on track, it does give them that
motivation to be able to persist and say, "You know
what, I got this. I can do this." Could you go to the next
slide, please? So that's just the overall that's
just the main idea of what we're going to be
utilizing Starfish for. But most importantly, I
wanted to be able to identify and share with
everybody what the various flag types are, and a
lot of this, of course, when I go into
Starfish and I look at all the different areas,
there's filtering and they're being able to sift
out all of the information and the main ones that
when I go in and I look for this information, this
is what I'm looking for. So as you can see,
there's low test scores, missing assignments,
three plus flags. I'll explain what that is momentarily.
There's a general concern flag and then there's
also intervention needed. I want to take a second
here to explain the three plus flag. And that's
exactly what it sounds like. So if a student
receives three one more flags, whether it be in
one course or in several courses. As soon as we
see the three plus flag, then it really is a
matter of going in and that immediate contact. And
so it's emailing the student. It's calling the
student and really needing to figure out what
exactly is going on so that we can intervene as
early as possible. The next slide and, I apologize
if the font is going to be a little no, I made it
a bit larger, so I hope that everyone can see this
okay. So basically per this flowchart. I started
with the red at the top because we're alerting we
need to be able to identify what's going on. And
then as you start to see that it goes down in
tiers, we go kind of into the yellow category and
into the green. I want to make sure I'm on
time as well. So you can follow along with me. The
very first thing that's going to happen is a
faculty member is going to raise a flag. And if
you go to the left, if it's less low test scores
or a missing assignments, then that's something
that the student and the professor are going to
talk about. What is it that the student needs to
do in order to get back on track? Now, if I notice
that students have a three plus flag, which is
general concern or intervention needed, that's
where you're going to see that next step comes in
is I'm going to go in and triage and then I'm
going to assign. The very first thing that I do is
I check to see if a student is in a special
population. And if they are, then I immediately
refer them to that area. So whether it be EOPS.,
perhaps ACCESS, perhaps Athletics, you'll see that
that first yellow box goes to the left, I'm going
to go ahead and I'm going to send it to that
individual. And then those services are going to
reach out to the student and assist them. And I
kind of do. It's a two way check I refer in
Starfish, and then I send a quick email as well.
If they are not in a special population, then what
happens is the success coaches will email the
students and they will let them know, you know, "We're here to
help you. We want to be able to assist," and they
provide them with all of the different services.
So whether it be workshops, coaching appointments,
and sometimes it does have to turn into an
additional referral. So if a student, if we
determine that the student needs a different
referral, perhaps they need to meet with a
counselor, perhaps they need to meet with a
different area on campus, we're going to go ahead
and we're going to make that appropriate referral.
You're going to see here that if the
individual need is determined, we will send it
to a counselor assistant. And then from there, the
counselor assistant will either work with that
student, refer to a counselor, again, provide
additional services, workshops, dependent on what
they need. And then you see at the very bottom
here, we need to make sure that those flags are
being cleared. What does it mean when the flag has
been cleared? It means that the student has been
sent to the appropriate area.
I know that was kind of a lot all at one time, but
we're all going to be in this process, really
working together to learn what the process is
going to look like. I know there have been
discussions about and being able to provide us
with a training so that we can really see this at
a larger scale. Again, I've been working with this,
but it is a much smaller scale. So I just wanted
to be able to come here today to present the
preliminary information. And hopefully that gives
everybody a, you know, clearer idea of what our efforts are
going to be utilizing this tool.
Mary: Thank you, Claudia, appreciate it. There was a
question asking whether student services could
also flag a student.
Claudia: I would have to look into that, and I don't see
why not, because as long as each individual has
the correct access and we have the right point people,
there shouldn't be any reason why you wouldn't be
able to.
Mary: And we have a wonderful question asking if people
can do this now?...Can they use Early Alert now?
Claudia: So
it will open up and I might I might defer to
Khushnur on this, but I don't believe it's been
opened up just yet for this current semester. I
don't know if we're just going to do a whole new
fresh start for the fall. Khushnur, would you be
able to answer that?
Khushnur Dadabhoy: Yes, it'll open up in a
couple of weeks.
Claudia: Okay, perfect. So, yes.
Mary: Thank you
all very much, appreciate that. It's going to be a
great tool for our students. Thank you.
Claudia: Thank you.
Mary: Monica,
is going to tell us now a little bit about this
wonderful program that's going to be coming,
talking about AB 705, right?
Monica Garcia: Good afternoon, Moorpark family. I am Dean Garcia and
I am the administrative lead of the racial
and social justice work group on civic engagement
theme three and we invite you we're actually very,
very excited to invite you to an event on February
19th at 1:00 to have a conversation with
Assembly member Jacqui Irwin, who authored the AB
705 bill. And with the Campaign for College
President Michele Siqueiros who actually sponsored
the bill. The AB 705 bill changed the landscape
of our English, Math, and ESL offerings by
eliminating placement tests and remedial courses.
So we would like to invite you all to have a
dialogue and ask the question, you know,
accelerating success in Math and English to close
the equity gaps in, and has it worked? Did it work?
So the link is in the chat if you'd like to
register to the event. Also, you have all been
invited through your calendar Outlook to register
there if you'd like. If you do it, and we would love
for you to join us, and when you do register,
there is an opportunity to be able to ask a
question to our guest speakers. So please do so if
you care to ask any questions that you'd like
about AB 705. The social justice
work group Civic Engagement is very excited to
have you join us and we look forward to all of
your wonderful questions and hope to see you all
there on February 19 at 1:00. Thank you.
Mary: Thank you, Monica. This is really quite an
opportunity for all of us on campus to be hearing
from these two very strong, influential women,
which is another key and two, we do have next month is
Women's History Month. So if anyone has any ideas
on presentations, I think Tammy Coleman is looking
for helping to coordinate that. So if you have any
ideas on that. The AB 705 meeting should
be a really a wonderful opportunity for all of us.
Julius, do you have any additional comments or
points for us today?
Julius: I just wanted to say again,
thank you and ask you to please continue to be
safe as you interact on and off of campus wherever
you go. And as you can see, we have a plethora of
wonderful programming this month, whether it be
around AB 705, or Black History Month,
or reaching out to help support our LGBTQI students
and our colleagues. So please take advantage and
participate in these activities. I know that the
members of our social justice work groups continue
to meet and work towards their goals for this
spring semester, and we look forward to the
presentations to us and the programs that they'll
be providing over the course of the semester, but
also at the end of the semester, at our other
spring planning retreat, we can hear from the
group and from you what we're doing well and what
we need to improve upon in this particular area.
Please, again, make sure that if you have any
particular questions or concerns about the fall
semester, send us questions ahead of time or else
save them for the campus update on the 22nd
and we can answer those questions at that
time. Thank you so much. Have a great rest of the
day.